Event Guide

Travel to Nepal
Please tell us in advance your travel scedule (flight company, flight number, arrival date & time) so we can arrange airport transfer. Also bring 3-4 pass fotos for visa document and travel permit.

Race Headquarter Kathmandu
Everyone will be staying at the Hotel Shanker and the lobby will be our connecting point. All rooms are double occupancy unless other wise stated. Breakfast will be included with your room. Address of Hotel Shanker: Lazimpat, Kathmandu, Nepal

Briefing Session
We will conduct a briefing session on the 17th of May at Hotel Shanker at 0830 hrs. You will receive a complete description of the Trekking and informations on the Race. Each runner will be provided a Race T-Shirt and a KIT BAG, which shall be taken to the Trek.

Medical Kits for the Trek
Our Sherpa Guide or leader will carry a complete medical kit. However, you should carry personal medication as prescribed by your doctor. General medication needed are Asprin, Paracetamol, Ibuprofen, Anti-diarrhea pills, Anti Acid Tabs and Antiseptic Creams, Band Aids and some Cotton Wool & Bandages including Elastic Bandage.

Consult your Sherpa Team Leader before taking any pills during the trek
Do not take sleeping Pills while trekking, as it is dangerous to use on high altitudes. Clients are recommended to go through a medical check up prior to their trek departure.

Food on Trek
Food can vary from different camp and places according to its availability during the season and the Saturday market as well. Normally, the food menu that you will find during your trip has Nepali Dal Bhat (rice & lintel soup) with mild vegetable curry, fried rice, noodles, soups of great variation. In some places, Steaks, Continental foods like Hash Brown Potato, Breads, Pan Cakes, Boiled Vegetables, Stew, Pizza, Cinnamon rolls, cakes and pies etc. But, as you go higher the food menu is very limited due to the harsh cold weather and the altitude.

Drinking Water during the Trek
While on trek, we make sure that the clients get clean bacteria free water everyday. The water will be boiled and cooled for the Group member to drink and to rinse their mouth. Iodine can be used but it only kills the taste of the water. Purify tabs only works 40-50% in the Himalayan Water as it has strong mineral contents. So the best to drink while on the trek is boiled water.
 
Weather
Most of the days during May, the weather will be fine and pleasant with temperature of 10 - 20 degree Celsius and in the morning & night time the temperature might drop to - 5 to - 10 degree depending upon the altitude and the wind chill factor.

How much extra cash should I bring?
You will need to purchase bottled drinking water and extra meals while in Kathmandu. Also any snacks or other personal items in Kathmandu or during the trek. On the trek itself all meals and tented or teahouse lodging is included. When back in Lukla and finished trekking everyone will combine money toward tipping the staff. You must also count on spending some money while in transit to Nepal. It is suggested to bring a total of 500-600 USD. There is an ATM machine around Kathmandu and near the hotel that takes most major bank cash cards, or credit cards. You will receive your cash from the ATM machine in Nepali currency the Rupee.

Currency for the Trip
At present, 1 US $ = Rs. 70-72. Nepali Rupees denominations bills of Rs. 1, 2, 5, 10, 20, 25, 50, 100, 500 & 1000 are available. 100 paisa makes a rupee like dollars and cents. Coins are very seldom used. On trek try to carry bills of smaller denominations.

Tipping of Staff
Each person should plan to bring some rupees or US$ for tipping. It should be set aside for the end of the trek. You will be advised on how the tipping process / ceremony works. The tipping is already included in our suggestion of bringing 500-600 US$ extra cash.

Also if you have personal contact with a staff member and want to pass along an item of clothing that is acceptable.

Travel & Medical Emergency/Evacuation Insurance
Please purchase travel insurance that covers the following things. 

• Trip cancellation
• Trip interruption
• Travel delay
• Medical evacuation

Attitude & Intercultural Awareness
Everest Marathon is an exceptional experience. This race cannot be compared to Western-style City Marathons. It is a real International Adventure Program. If you stay flexible, relaxed, respectful and friendly with local Nepali people as well as international participants from all over the world, this event wiil be a life-lasting experience for you and maybe the best trip you have ever experienced.


Terms & Conditions

• With your registration you conferm having read the overall event informations and accept the terms of condition.
• Plase use our online registration form. Registrations are binding for the applicant. After successful completion of the registration process the applicant will receive a preliminary confirmation. A binding contract will only be accomplished after the applicant's receipt of an explicit registration confirmation, which also contains the request for payment of the deposit within 2 weeks.
• If the applicant fails to make payment within the specified time, the organizer has the right to withdraw from the contract by revoking the registration confirmation. In this case the applicant will be charged a fee of € 50 for necessary expenditures on the part of the organizer.
• With your registration you have to bring a medical certicifation that you are in good health and have sufficiently trained for this race. Also add a scan of your passport. Please check Nepal entry details.
• The complete entry fee has to be paid until january 31th.
• Refund policy: The deposit is non-refundable. 50% refund if cancellation is made and confirmed before april 1st. No refund if trip cancellation is made after april 1at. We highl yrecommend a travel insurance, also covering trip delais, interruptions, medical rescue.
• If you do not make use of individual services that were duly offered to you, you are not entitled to a pro-rata refund of the participation/organization fee.
• The reimbursement of the participation fee is only possible in case of a complete cancellation of the event, if the cancellation is the responsibility of the organizer. In case of impairment or cancellation of the planned services before and/or during the event due to force majeure such as inaccessibility of the event location, official orders, weather conditions, cancellation of service providers through no fault of the organiser or similar, the organiser is released from any liability for damages; the contractual claim for remuneration remains unaffected. Should this result in restrictions to the planned course of events during the event, the organizer is entitled to modify the event in accordance with these laws and offer equivalent services as a substitute.
• You agree that you join in the event entirely on your own risk and that you do not make the organizer Himalaya Experditions and any of their guides, leaders, employees, officers, directors, owners, associates, affiliated companies, manufactures of equipment, and subcontractors, liable for any demage or loss to you, your body or your belongings which may occur directly or indirectly before, during or after the event. The organizer will not be liable for health risks of a participant that are in any way connected with taking part at the event. It is incumbent on the participant to make sure he/she is in good health. 
• The organizer disclaims all liability for damages that may arise because a participant is prevented by legal regulations and/or governmental orders to partake in the event.
• Company and organizing committee shall not be held responsible in case of delay/cancellation of fixed wing flights; on such situation rescue helicopter flights, extra hotel nightaccommodation, meals, missed international flight tickets, and other personal expenses are to be paid by pax directly before departure in Kathmandu & one may claim from personal insurance later on. Costs for third party services, e.g. rescue services, have to be paid by the participant. The organizer reserves the right to charge any of these costs to the participant. It is strongly recommended to have a private abroad health insurance, which includes helicopter use and patient transport back home.
• The organizer Himalaya Expeditions and their employees are responsible for medical assistance and have the right to take any participant out of the race/event.
• (Half) Marathon runners have to wear the Official T-shirt during the race.
• Passing the personal bib number to any other person leads to disqualification 
• The Organizer of this race Himalaya Expedition as well as Michele Ufer/Team Running Adventure have the right to use any photographs, film and sound clips without compensation.

• MICHELE UFER (Team Running Adventure) is one of the official representatives (not organizer) of Tensing-Hillary Everest Marathon and only responsible for event communication and the booking process with the organizing company Himalaya Expeditions.